Job opportunities at MONDEV

Deadline for application :
Position status : Permanent
Salary :

Mondev is currently looking for a candidate to fill the position of Commercial Leasing Coordinator. The candidate will integrate a young, dynamic, and growing environment.

The Commercial Leasing Coordinator will report to the Commercial Leasing Director and provide support for administrative and transactional data entry, preparation of leasing documentation, performance reports, marketing materials and overall analysis for various commercial properties and special projects.

Job description, but not limited to:

• Respond to requests for information from potential tenants and brokers,
• Provide administrative support including summarizing leases, organizing, and maintaining records, answering phones, etc.
• Participate in all the steps necessary to conclude the transaction, make visits, make any necessary follow-up, etc.
• Create and maintain a “Staking Plan” of all commercial buildings in the portfolio; identify all tenants, vacant spaces, authorized zoning, all existing tenant rights, important dates (expiration, deadlines, notices, etc.), etc.
• Maintain the list of all brokers, by specialty;
• Create and update a list of prospects in the commercial and retail, office and industrial sectors.
• Carry out market research in the commercial real estate sector and carry out telephone and physical prospecting;
• Participate in marketing strategies, marketing of vacant spaces, production of direct mail, electronic mailings, creation of brochures, signs, letters and follow-up emails, updating of the various websites for each registration, etc., in collaboration with the marketing department.
• Manage and update rental reports and other documents (budget and objectives, vacancy rate report, rental activity reports, pylons, parking, renewal report, IT and commission, additional rent budget, etc.)
• Perform other assigned duties

Requirements:

• Experience in commercial real estate, an asset
• Fluency in French and English, both oral and written
• Excellent sense of organization and good communication, with great attention to detail.
• Autonomous, with a positive attitude and a strong sense of responsibility.
• Mastery of the Microsoft Office suite and ease of learning new applications.
• Willingness to learn in a dynamic environment.
• Possess a driving license and a car.

Reporting Relationship:

• Primary Supervisor: Commercial Leasing Director, Commercial Real Estate Broker

We offer a competitive salary & benefits package which will be determined in accordance with the candidate’s experience & education.

Send your cv to: vbastien@mondev.ca

Deadline for application :
Position status : Permenant
Salary :

Mondev Construction is a leader in the real estate industry, with a positive and dynamic work environment.

We are currently looking for a Construction Estimator-Junior to join our team.

JOB DESCRIPTION

• Analyze plans, specifications and other documents to prepare a cost estimate.
• Prepare preliminary and detailed quantity lists from plans, specifications, sketches or preliminary descriptions;
• Prepare documents and plans for submissions.
• Call subcontractors for quotes and follow up;
• Study submissions from subcontractors and prepare recommendations;
• Prepare a cost estimate and descriptions covering additional work not specified in the original contract;
• Do research on products, suppliers and subcontractors;
• Etc.

EDUCATION & EXPERIENCE
Bilingual, responsible and able to work under pressure, with experience in estimating for residential and commercial construction (preferably with an engineering or architectural degree).

We offer a competitive salary & benefits package which will be determined in accordance with the candidate’s experience & education.

Send your cv to : emploi@mondev.ca

Deadline for application :
Position status :
Salary : Permanent

The graphic designer will report to the Director of Marketing and will work with the Marketing team to create eye-catching, forward-thinking, and on-brand content. The team is looking for a candidate who can maximize their creativity, bring quality ideas to the table, and streamline the company’s designs and graphics. Teamwork is an enormous priority at MONDEV, and especially within the Marketing team. The graphic designer will be supported and guided through the necessary steps of the design process.

Job description:

• Create all the marketing materials for the company, both residential and commercial portfolios, new and old developments. This could entail either following a template or creating a new template.
• Out of House (OOH) marketing materials include but are not limited to signs on buildings, billboards, and sandwich boards.
• Print marketing materials include but are not limited to magazines, journals, flyers, brochures, booklets, and floor plans.
• Digital marketing materials include but are not limited to Google web banners, sponsored ad graphics, email marketing (newsletters), logos, and video montages.
• Create graphics for the organic posts on the social media platforms: Instagram, Facebook, LinkedIn.
• Upon request, create the branding guide and marketing materials of a new development.
• Ensure projects are completed with high quality and on schedule.
• Prioritize and manage multiple projects within design specifications.
• Work with a wide range of media and use graphic design software.

Qualifications:

• College or University level degree in Graphic Design.
• 2-5 years of experience in a Graphic Design position.
• Knowledge of Adobe Illustrator, InDesign, PhotoShop, Sketch, and other graphic design software.
• Impressive portfolio of work showcasing multiple and diverse creative projects.
• Excellent eye for detail.

Position: Full-time, permanent. Work from office.

We offer a competitive salary & benefits package which will be determined in accordance with the candidate’s experience & education.

Send your cv to : emploi@mondev.ca

Deadline for application :
Position status : Permanent
Salary :

Job Summary:
This position is to support all administration aspects of property management and leasing related to the various commercial properties in our real estate portfolio.

Tenant relations and communication is key to this position as our objective is to provide excellent customer service.

Duties/Responsibilities:

• Daily: manage tenants’ requests, elaborate strategies to better respond to their needs while focusing on great customer service including all correspondence to and from tenants, settling of disputes, etc.
• Assistance in sending and follow-up of Offers to Lease & Leases & Lease Amendments
• Opening Lease files, saving on server, scanning, and photocopying after they are duly executed and making sure the leasing checklist is completed in its entirety, advising accounting.
• Preparation, sending and follow-up of annual Renewal letters with increases to commercial tenants.
  Coordination with Property Manager the Tenants’ move-ins /move-outs.
• Keeping track of all transfer of responsibility documents for hydro, gaz met and other utilities as is required.
• Keeping track of all relevant notices, dates for step-ups, renewals, extensions, terminations and updating memos in Yardi accordingly.
• Responsible for tracking key lease and real estate contract dates and ensuring deadlines and/or commitments are met.
• Keeping track and updating schedules of all abstract lease clauses including but not limited to: insurance certificates, HVAC service contracts, extermination service contracts (must ensure we receive updated ones in timely manner);
• Registering all moveable hypothecs with RDPRM as per lease clauses.
• Respect and enforce the building/lease regulations by giving verbal and written notices when necessary.
• Coordination with Property Manager in scheduling unit visits as required for Tenants and suppliers/trades.
• Assisting Property Manager with reporting to owners as required.
• Any other tasks related to commercial & (possibly) residential leasing portfolio as required.

Qualifications:

• Candidate must be perfectly Bilingual (written and spoken).
• Experience in commercial real estate would be an asset.
• Proficient with Microsoft Office including Excel, Word, Outlook; and with Yardi Voyageur 7S.
• Strong communication and organizational skills – able to manage numerous client relationships.
• Problem-solver – has ability to listen, understand and respond appropriately.
• Ability to work and act independently using good judgment when assessing difficult situations.
• Superior organization and time management with the ability to prioritize and meet deadlines in a fast-paced and dynamic environment.

Reporting Relationship:

• Primary Supervisor: Commercial Property Managers

Liaison and good communication with other Departments (Marketing, Leasing, Accounting) is essential.

We offer a competitive salary & benefits package which will be determined in accordance with the candidate’s experience & education.

Send your cv to: emploi@mondev.ca

Deadline for application :
Position status : Permanent
Salary :

We are looking for an Administrative Assistant under the supervision of the Rental Manager:

• Receive applications from future tenants
• Ensure the rental files are completed
• Prepare leases
• Data entry
• Administrative tasks such as making copies, scanning, archiving and, physical and electronic filing.
• Manage incoming and outgoing emails and calls
• Provide administrative support to the property management team
• All other related tasks requested by the immediate Supervisor

Requirements and skills:

• Bilingual (French-English) oral and written.
• A minimum of 2 years of experience in an administrative assistant position
• DEC in related field.
• Proficient in Microsoft Office and Outlook, Yardi Voyager an asset

We are looking for someone who:

• Invests in their work
• Is a quick learner
• Is organized and thorough
• Can easily manage several projects at the same time, efficiently multitask
• Works well under pressure
• Is a versatile team player

We offer a competitive salary & benefits package which will be determined in accordance with the candidate’s experience & education.

Send your cv to : emploi@mondev.ca

Deadline for application :
Position status :
Salary :

JOB SUMMARY

Reporting to the Director of Property management, the candidate will be responsible for all aspects of the management of residential properties to contribute to the development of Mondev. Acting as leader and team player, the candidate will collaborate with the internal team to supervise, motivate, and support staff on site.

PRIMARY RESPONSIBILITIES

• Manage tenants’ service requests daily, identify the problems and propose solutions, respond to their needs to maintain tenant satisfaction through appropriate communication and great customer service.
• Be available 24/7 as the primary emergency contact to be able to respond to emergency situations.
• Respect and enforce the building regulations by giving verbal and written notices when necessary. Report all infractions to head office.
• Supervise construction projects as required where necessary.
• Efficiently manage according to the expectations, standards, and procedures.
• Inspect properties, facilities, systems, and equipment to ensure proper functioning, and schedule maintenance when required.
• Implement, coordinate, supervise, and follow up on the daily maintenance and operations of buildings and tasks executed by maintenance team and sub-trades, follow up the service work order.
• Evaluate actual and future needs of all assigned buildings and report to owners, especially condition of elevator, roof, ventilation systems and fire alarm.
• Maintain regular and timely documentation of maintenance activities. Supervise with the team on-site the dates and requests for work orders for each building and ensure that all priorities and timelines are respected.
• Make recommendations, tenders (get quotes) and/or negotiate service contracts as needed (monthly, seasonal, yearly) for all buildings in the portfolio to ensure economy of scale.
• Prepare POs for quotes, submit for approval and then issue PO to sub-trades once approved.
• Support the leasing department and ensure the dwellings are ready and clean on time.
• Assist the accounts receivable department for rent collection when needed.
• Prepare the file for any legal proceedings at the Rental Board.
• Responsible for the lease renewals and the rent negotiation.
• Supervise/coordinate/follow up on leasehold improvements/tenant improvements.
• Prepare and submit annual operating and capital budgets for owner approval, including comments and estimations.
• Assist in the preparation of Yearly Budgets for the various buildings.
• Continuously evaluate and compare the Budget against the
• Actuals and explain the variances.
• Responsible to execute the Property Management policies and procedures.
• Ensure the buildings are following laws and rules (including health and safety, environment, etc.)
• Communicate and resolve of all infractions issued by the
• Municipality and follow up with city inspectors.
• Any other tasks related or requested by the management.

REQUIREMENTS

• Bilingual (English & French) – able to communicate clearly and concisely, both orally and in writing.
• Must be able to read and understand leases.
• Good financial background (ability to create various budgets).
• Excellent knowledge of basic construction/renovation/maintenance and emergency procedures.
• Superior organization and time management skills with the ability to prioritize, multitask and meet deadlines.
• Strong communication skills – able to manage resident relationships with professionalism.
• Problem-solver with the ability to listen, understand and respond appropriately.
• Strong relationship-building ability, proactive, results-oriented, and resourceful.
• Ability to work and act independently using good judgment when assessing difficult situations and with minimal supervision.
• Proficiency in Word, Excel, Outlook, and Yardi (Genesis/Voyageur) an asset.

We offer a competitive salary & benefits package which will be determined in accordance with the candidate’s experience & education.

Send your cv to : emploi@mondev.ca

Deadline for application :
Position status :
Salary :

The concierge will be responsible for the maintenance and upkeeping of the residential rental property.

Responsibilities:

• Keep the building and common areas clean at all times by performing the necessary work as required.
• Make a full daily tour of the building to prevent any abnormality, breakage and perform prompt intervention.
• Notify the owner immediately.
• Maintain the stock of the maintenance products, spare parts, equipment necessary for the good maintenance of the building.
• Supervise on-site maintenance visits of subcontractors.
• Supervise the annual Spring and Fall inspection in order to ensure the proper functioning and that no subcontractor can alone access a dwelling.
• Carry out seasonal maintenance work.
• Carry out minor repairs in the apartments (basic plumbing, basic electricity, carpentry, painting) or supervise work requiring the presence of a subcontractor or a specialist.
• Take note of the building regulations and ensure that all tenants respect it. Give verbal and written warnings to offenders, if necessary. Report to the owner for any misconduct or non-compliance by tenants.
• Check the cameras from time to time and notify the owner of any problems.
• For the rental of apartments: clean vacant apartment, place rental signs or posters. If required: visit the apartments for rent and give the credit survey form to the interested people, report to the owner of the visit; have the lease signed (lease is prepared at the office), annex, settlement of the building and retrieve post-dated checks.
• For the arrival of new tenants: Ensure that the apartment is clean and that the work to be done is done a few days before the keys are delivered; ensure that the move goes smoothly; collect deposits for keys and remotes; program chip numbers given to the tenant.
• When tenants leave: do the complete inspection of the dwelling (check the appliances, indicate the anomalies, breakage, etc) around 1 month before departure and make appropriate repairs; remove and add apartment names and / or numbers to mailboxes, change locks and retrieve keys if required.
• Correspondence between owner and tenants; retrieve the payment of the rents; issue a receipt if required.
• The employee will be responsible for the safe, credit cards, a petty cash account and a commercial account open for the exclusive needs of the building and shall ensure that they are safe and secure.
• Any other related duties required by the owner.

Requirements:

• 3-5 years of experience in similar role
• Perfectly bilingual in English and French
• Computer literate in Microsoft Office Suite
• Sense of responsibility and confidentiality
• Courteous, respectful, and affable to all persons with whom he or she is required to act in the performance of his or her dutie

Send your cv to : emploi@mondev.ca

Deadline for application :
Position status : Permanent
Salary :

This accounting position will be responsible for all facets of the accounting cycle in order to provide timely, accurate & meaningful financial information to the owners for the properties in our real estate portfolio for 10322717 Canada Inc.

Responsibilities:

• Complete Payable process (entering supplier invoices, producing checks, reconciliation of supplier statements)
• Complete Receivable process (monthly billings, deposits, collections, reconciliation of tenant statements)
• Communication with Tenants, Suppliers to resolve outstanding issues and inquiries
• Daily journal entries entered accurately & in a timely manner to meet deadlines
• Complete general ledger operations • Maintain, analyze and reconcile balance sheet accounts
• Prepare analysis of other G/L income and expense accounts as requested
• Daily bank reconciliation and clearing of cheques to make sure control accounts are balanced
• Monthly review and analysis of Trial Balance
• Maintain schedule of Intercompany loans (monthly reconciliation)
• Assist in recording property acquisitions and disposals
• Assist in recording new financing / mortgages as well as maintain summary schedule of mortgages with mthly payments and expiration dates.
• Assist in preparation of property budgets & variance analysis
• Preparation of monthly/quarterly financial statements as required
• Preparation of internal ad-hoc reports as required
• Assist in coordination and data collection for internal and external audit.
• Preparation of year end files for the auditors
• Other related duties as is required

Requirements :

• Bachelor of Commerce or equivalent with a major in Accounting, and/or 5-10 years in the Real Estate industry
• Team player, strong interpersonal skills, sense of responsibility and confidentiality
• Demonstrates initiative & ability to work with minimal supervision – strong problem-solving skills
• Ability to handle high volume and deadlines in an ever-changing
• Detail oriented, meticulous, efficient and able to complete assignments with a high level of accuracy and on a timely basis
• Strong technical/analytical accounting skills
• Able to take ownership of position in a growing company
• Computer literate in MS Office and proficient in Excel; knowledge of Yardi Genesis/Voyageur is a MUST
• Perfectly bilingual (English and French)

We offer a competitive salary & benefits package which will be determined in accordance with the candidate’s experience & education.

Send your cv to : emploi@mondev.ca

Deadline for application :
Position status : Permanent
Salary :

The Account Payable & Receivable Specialist will be responsible for the full cycle accounts payable function including monthly entries and reconciliations, monthly accounting close, maintaining internal controls and procedure and all facets of the accounts receivable function for all properties (commercial and residential). To perform this role successfully the Accounts Payable & Receivable Specialist will be responsible for but not limited to the following:

1) Property Management Duties

• Daily maintenance of on-going file of payables invoices and to provide timely& meaningful financial information
• Examine records of amounts due and make sure invoices are paid according to terms with proper approval and backup (for example property & school taxes, utilities, service contracts etc…)
• Ensures accurate invoice processing and verification
• Ensure that all invoices are matched to PO’s and whatever other backup is provided
• Responsible for the proper coding of invoices to proper GL accounts
• Getting approvals where necessary
• Check generation on timely basis to ensure payment is made according to supplier terms
• Making sure all discounts are taken
• Enter manual checks in the system when required
• Rebilling of chargebacks to inter-companies & ensure we receive payments
• Reconcile inter-company accounts
• Respond to inquiries from vendors and staff regarding payments and claims.
• Monthly reconciliations of vendor’s statements received. Request any missing invoices from vendor.
• Monthly reporting & balancing of account payable accounts
• Effective communication with accounting department, to ensure AP is always up to date
• Maintain monthly analysis of several accounts

2) General Duties

• Process owner & employee expense accounts
• Process credit card statements
• Process GST/QST reports on monthly, quarterly or annual basis as required
• Provide required REPORTS to management within the requested timeframe
• Assist in implementation of policies, procedures and internal controls
• Assist & support with month-end and year end closing files (both construction & property management)

ACCOUNT RECEIVABLE DUTIES:

• To ensure that all collections & billings are to date
• To effectively communicate & answer queries of customers, owners and business partners
• Monthly billings on the 1st of each month
• Other billings where required: management fees, administration salaries, labor distributions, commissions, etc.
• Processing of daily deposits and EFT payments to be entered in Yardi
• Responsible for timely collection activities and all collections correspondence reducing delinquency.
• Send statement to outstanding customers by 5th of the month & followed by default letters when delinquency persists
• Interact with customers to resolve outstanding issues and inquiries
• Prepare and maintain various reports including accurate aging reports
• Identify and execute the necessary adjustments so that all transactions are properly posted
• Conduct month-end account reconciliations making sure A/R balances to G/L
• Ensures all records are properly filed (Customer invoices, leases, agreements)
• Assist in the preparation of escalation files and invoicing of the 13th invoice for commercial tenants
• Collaborate with controller to maintain collections goals and general accounts receivable performance levels
• Prepare various reconciliations and documentations for month end and year end
• All other related duties as required

3) Knowledge, Skills & Qualifications

• Bilingualism (French/English), both spoken and written- A MUST
• Bachelor of Commerce or equivalent with a major in Accounting, with at least 2 to 5 years in the Real Estate industry
• Experience with a large volume of invoices
• 2 to 5 years of experience in a similar position
• Proficient in Excel, Word and Outlook
• Must have knowledge of Yardi Voyageur, Genesis, Entreprise
• Organization and prioritization skills
• Confidentiality
• Problem solving skills
• Able to multitask and work in a fast-paced environment
• Detail oriented
• High level of accuracy
• Able to prioritize
• Ability to work in independently as well as in a team environment
• Must have a high level of out put & ability to handle high volume and deadlines in a fast-paced environment
• Must be able to take ownership of position
• Strong work ethic and sense of responsibility and confidentiality

Reporting Relationship

• ➢ Controller

Please send your cv to: emploi@mondev.ca

Deadline for application :
Position status : Permanent
Salary :

The Accounts Receivable Specialist is responsible for all facets of the accounts receivable function for all properties (commercial and residential) in the company real estate portfolio in order to:

• ➢ To provide timely & meaningful financial information
• ➢ To ensure that all collections & billings are to date
• ➢ To effectively communicate & answer queries of customers, owners and business partners

Responsibilities:

• Monthly billings on the 1st of each month
• Other billings where required: management fees, administration salaries, labor distributions, commissions, etc.
• Processing of daily deposits and EFT payments to be entered in Yardi
• Responsible for timely collection activities and all collections correspondence reducing delinquency.
• Send statement to outstanding customers by 5th of the month & followed by default letters when delinquency persists
• Interact with customers to resolve outstanding issues and inquiries
• Prepare and maintain various reports including accurate aging reports
• Identify and execute the necessary adjustments so that all transactions are properly posted
• Conduct month-end account reconciliations making sure A/R balances to G/L
• Ensures all records are properly filed (Customer invoices, leases, agreements)
• Assist in the preparation of escalation files and invoicing of the 13th invoice for commercial tenants
• Collaborate with controller to maintain collections goals and general accounts receivable performance levels
• Prepare various reconciliations and documentations for month end and year end
• All other related duties as required

Requirements:

• Bachelor of Commerce or equivalent with a major in Accounting, with at least 2 to 5 years in the Real Estate industry
• Knowledge of Yardi Genesis/Voyager is an asset
• Detail oriented
• High level of accuracy
• Able to prioritize
• Ability to work in independently as well as in a team environment
• Must be able to multi-task
• Must have a high level of out put & ability to handle high volume and deadlines in a fast-paced environment
• Must be able to take ownership of position
• Strong work ethic and sense of responsibility and confidentiality
• Bilingualism (English and French) is a must

Please send your cv to: emploi@mondev.ca

Deadline for application :
Position status : Permanent
Salary :

The Account Payable Specialist will be responsible for the full cycle accounts payable function including monthly entries and reconciliations, monthly accounting close, and maintaining internal controls and procedure. To perform this role successfully the Accounts Payable Specialist will be responsible for but not limited to the following:

1) Property Management Duties

• Daily maintenance of on-going file of payables invoices
• Examine records of amounts due and make sure invoices are paid according to terms with proper approval and backup (for example property & school taxes, utilities, service contracts etc…)
• Ensures accurate invoice processing and verification
• Ensure that all invoices are matched to PO’s and whatever other backup is provided
• Responsible for the proper coding of invoices to proper GL accounts
• Getting approvals where necessary
• Check generation on timely basis to ensure payment is made according to supplier terms
• Making sure all discounts are taken
• Enter manual checks in the system when required
• Rebilling of chargebacks to inter-companies & ensure we receive payments
• Reconcile inter-company accounts
• Respond to inquiries from vendors and staff regarding payments and claims.
• Monthly reconciliations of vendor’s statements received. Request any missing invoices from vendor.
• Monthly reporting & balancing of account payable accounts
• Effective communication with accounting department, to ensure AP is always up to date
• Maintain monthly analysis of several accounts.

2) General Duties

• Process owner & employee expense accounts
• Process credit card statements
• Process GST/QST reports on monthly, quarterly or annual basis as required
• Provide required REPORTS to management within the requested timeframe
• Assist in implementation of policies, procedures and internal controls
• Assist & support with month-end and year end closing files (both construction & property management)

3) Knowledge, Skills & Qualifications

• Bilingualism (French/English), both spoken and written
• DEC or DEP in Accounting/Finance or equivalent
• Experience with a large volume of invoices
• 3 years of experience in a similar position
• Proficient in Excel, Word and Outlook
• Must have knowledge of Yardi Voyageur, Genesis, Entreprise
• Organization and prioritization skills
• Confidentiality
• Problem solving skills
• Able to multitask and work in a fast-paced environment
• High level of attention to detail

Reporting Relationship

• ➢ Controller

Please send your cv to: emploi@mondev.ca